Vestry
Meeting Minutes for September
St. James’ Episcopal Church
(Preliminary -- to be approved at October
meeting)
Wednesday, September 19, 2007, 4:30 pm
Present: Senior Warden Bob Omundson, Junior Warden Bob Rennels, Jane
Acord, Treasurer Kevin Crosson, Suzanne Tourtelot, Kay Wayman, the Rev.
Edie Bird, Clerk Susan Walter, and guest Caren Holliday.
Call to order - Don Omundson called the meeting to order at 4:35 pm.
Approval of August minutes – Jane Acord moved to accept the August
minutes as written: the motion was seconded and all voted aye.
Approval of Treasurer's Report – Bob Rennels moved to accept the treasurer’s reports; the motion was seconded and all voted aye.
Approve audit – Suzanne Tourtelot moved to accept the Audit report for 2006, the motion was seconded and all voted aye.
Kevin and Susan are revamping the money counting procedures after
receiving advice at the Diocese Workshop for Treasurers’ earlier this
month. Following internal control procedures, we need to be sure
that the offering is counted by someone unrelated to the person that
makes the deposit. We also need to follow procedures that the
offering should not be taken home to count.
In consideration of Caren Holliday’s time, Don suggested we ask Caren
to present her “New Business” information on the 2007 Poinsettia Sale
before Old Business.
2007 Poinsettia Sale – Caren Holliday
Caren reported our cost for poinsettia plants
remain the same as they were last year. Each plant costs $6.25 and will
sell for $11. Caren recommended ordering 820 plants. She also suggested
we choose a beneficiary for the proceeds, as people are more apt to buy
when they know where their money is going. A short discussion followed.
Kay Wayman moved to appoint Caren as chairman, accept her proposal for
numbers of plants and sales price, and that ½ of the proceeds be
given to Habitat for Humanity with the other half put in the outreach
fund. The motion was seconded and all voted aye.
Old Business:
1. 120th Anniversary Committee, report on mugs –
Suzanne has found 2 companies that make good mugs and she and the rest
of the committee will meet to recommend which one to buy.
2. New Service started September 16 – Edie said 27 people
attended the first service. The children attending were mostly very
young and we hope to have some older children attending this service as
well. In that way, the younger children can learn from the older
children and will have a model to follow. Three of the families
attended Open Door after the service.
3. Christian Ed this fall – Edie reported classes are going
well. Twelve children attended the music class, 7 attended Godly Play,
and 12 attended the ECC session on Monday. On Tuesday morning, 14
attended Godly Play.
4. Stewardship Campaign update – Things are moving forward
for the 2007 Consecration Sunday on Sunday, October 21. We are working
on the luncheon and Sunday morning speakers have been assigned.
New Business
1. MDG Committee recommends the following grants:
a. Carroll County Senior Center - $1300
b. People Helping People - $1300
c. Children’s Advocacy Center - $1300
d. ECHO - $1300
After a short discussion, Kay moved we accept the recommendations. The motion was seconded and all voted aye.
2. Outreach Application – Don presented an Outreach
Application form to make available to those that would like to request
outreach funding for a specific beneficiary. Don also presented a sheet
outlining Outreach Committee Guidelines. After some discussion and
suggestions, Don will make some revisions and bring the forms up for
discussion again next meeting.
3. Camp Mitchell Board request – Edie
Kay moved that per Camp Mitchell’s request and
recommendation of amount that we put in the budget for 2008 a $500
donation to Camp Mitchell. The motion was seconded and all voted aye.
4. Church Insurance Letter – Don shared a letter he and
David Vanselow are working on to send to the Church Insurance Agency
concerning updating coverage at the St. James’ House and on the new
church organ. Someone suggested sending a copy of the finished letter
to Mary Jane Hodges, Financial Coordinator at the diocese. No action
was taken at this time.
Next Meeting Date & Time: Wednesday, October 17 at 4:30 pm
The meeting was adjournment at 6:00 pm.
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