Vestry
Meeting Minutes for May
St. James’ Episcopal Church
(Preliminary -- to be approved at June meeting)
Tuesday, May 19, 2009, 5:00 p.m.
Present: Bishop’s Warden David Vanselow, Vestry members Al
Lacock, Mary Springer, Suzanne Tourtelot, Treasurer Jerry Wayman, Clerk Susan
Walter, and Father John.
Father John opened the meeting with prayer.
David Vanselow called the meeting to order at 5:00 p.m.
Minutes: After reviewing the April
minutes, Suzanne moved they be accepted as written. The motion was seconded and
all voted aye.
Treasurer’s Reports:
- Jerry Wayman
presented the April treasurer’s reports. Mary moved the reports be accepted.
The motion was seconded and all voted aye.
- The Gifford 12 month CD matured 5/13/09 with a value of
$79,227.10. It was renewed for a 12 month term at Cornerstone Bank at a
preferred rate of 2% APY. Suzanne and Kay continue to be the signers on this
account.
- Jerry shared his concerns about the tithe to the
Diocese being based on expected income. He feels it should be based on actual
income. This discussion was tabled until a later date.
Junior Warden’s
Report: Although he was not present, Larry Johnson left a written
report.
- Painting in the Undercroft dining area is complete.
- Two sets of 2 way radios were purchased. They are
kept at the church office and are available to check out for church events, such
as the parking lot fundraisers.
- Some repair to the pews has been done.
- Ground water in the Ladies’ restroom has been
diverted to prevent further flooding during heavy rain.
- The thermostat has been readjusted.
- The new vicar sign is ready.
- As requested at the last meeting, a crew from Acord’s
stretched the buckling carpet in the sanctuary to prevent falls.
Old Business:
- Vicar Search Update: The Rev. Ben E Helmer will begin serving St.
James’ June 1 as Vicar and Priest-in-Charge.
- Status of chimes – By email vote, the majority of
vestry members moved to accept the gift of chimes from Dick Silloway’s church
in Texas. The
decision to install them will be decided when they arrive.
- Office Computer - Because of worrisome error messages
on the office computer, Jerry and Dave made the decision to move ahead and purchase
a used Dell computer with wide screen and pay for the transfer of data. Total
cost - $585.
- Cathedral Needlepoint Project – Suzanne explained that
62 kneelers representing each parish and mission in Arkansas are being
created. The cost is $350 per church. A motion was made and seconded to
participate. All voted aye.
- Church Calendar – tabled until the next meeting in
order to get our new vicar’s input.
New Business:
- Employee agreements – The existing contracts for our
organist, sexton, and office administrator are out of date. With input from
Vestry members, Dave will write drafts to update them.
Additional Items not on the Agenda:
- Following up on the suggestion to install automatic
watering systems for the church gardens, Susan will ask Nigel, our gardener, to
recommend sprinkle or drip method and to get us a quote on installation.
- $300 was donated by various members and friends to
give Amanda Dugger as a gift to help with expenses on her upcoming trip as a
foreign exchange student to Taiwan. This
gift, along with a prayer shawl, will be given to Amanda during the service on
Sunday, May 24.
The next Vestry meeting will be Tuesday, June 16 at 5:00 pm. Please let Dave Vanselow or
Susan Walter know if you cannot attend.
The meeting was adjourned at approximately 6:30 pm.
Submitted by Susan Walter, Clerk
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