Vestry
Meeting Minutes for June
St. James’ Episcopal Church
(Preliminary -- to be approved at July meeting)
Tuesday,
June 15, 2010, 4:30 PM
Present:
Jr. Warden, Larry Johnson; Vestry Members Carol Belt, Al Lacock, and
Larry Shoffner; Treasurer Jerry Wayman; Clerk Susan Walter; Priests
Ben Helmer and Betsy Porter; and guest, Cheri Lacock.
Father
Ben opened the meeting with prayer for the sick in our Parish, the
Gulf oil spill, and those involved in the Albert Pike Campground
Flood. He then called the meeting to order at 4:35 PM.
April Minutes: Larry Shoffner moved that the April minutes be
accepted. Larry Johnson seconded and all voted aye. (There was no May
meeting and therefore, no May minutes to approve.)
Treasurer's
Reports:
The
April financial reports were approved by majority email vote prior to
today’s meeting. Jerry Wayman presented the May treasurer’s
reports, noting that our CD was renewed at Cornerstone Bank for one
year at 1.4%. He also mentioned we are doing well with pledge
payments to date, due in part to the 13th
month campaign and a few yearly prepaid pledges. Carol moved to
accept the May reports; Al seconded and all voted aye.
Old
Business:
- Update
on Columbarium – Al Lacock reported that the delivery of the
Columbarium is on schedule and will be delivered in the next week or
two. He expects to get a call later this week on the exact date and
the method of delivery.
- Potential
Organist – Ben talked to John Wiley, a local person and trained
organist who currently plays part-time at the Methodist Church. John
is available to play on a trial basis at St. James’ beginning in
August. Ben and Gloria Rennels will meet with John soon for further
discussions and to hear him play. Many thanks to Carol Belt, Laura
Shoffner, Lauren Archibald and choir members for their special music
on the Sunday mornings we have been without organ accompaniment
since Carroll Heath resigned.
- Election
of Vestry Member to fill Heather Quinney’s term – Karen and
Heather have spoken to one person and are considering other names to
determine who might fill the opening on the Vestry.
New
Business:
- Request
from Altar Guild for Memorial Funds – Cheri Lacock requested
approximately $576 to purchase a green
chasuble
and
stole for the priests. She also mentioned that the church needed a
new Fair Linen set at some point, estimating the cost to be around
$600. After discussion, Carol Belt moved and Larry Johnson seconded
to authorize Cheri to proceed with the purchase of the chasuble and
stole. After further discussion, Carol amended her motion, with
approval from Larry, to authorize Cheri to purchase both the
chasuble and the Fair Linen set, using undesignated Memorial Funds,
capping the cost at $1,200. All voted aye and the motion was
approved.
- St.
James’ House roof – Larry Johnson shared photos of the St.
James’ House roof which show portions of the attic open to weather
and other areas needing repair, the cause of recent leaks and entry
by various critters. Larry met with the new owner of A-1
Construction of Harrison, AR, the company who did the original work.
He quoted $1,700 to fix the existing problems plus recommended a
gutter helmet on a back portion of the roof requiring another $300.
After discussion, Carol moved to authorize the repairs, using money
from the building and capital funds. Larry Shoffner seconded and all
voted aye. We acknowledge and send huge thanks to Steve Judge who
cleaned the gutters and took the pictures.
- Calendar
development for 2010-11 – Ben is working on a calendar for the
coming year. As part of future plans, he suggested we celebrate the
four 5th
Sundays in some unique way. The tentative
date for Bishop Benfield’s visit is October 10.
- Proposed
date for Church Picnic – Dan and Cheri Mumaugh have once again
offered to host the St. James’ Picnic at their home on Sunday,
September 19 or 26.
- Conditional
Use Permit – the new owners of the Veranda Inn next to the
church have requested a conditional use permit to hold weddings. We
have the opportunity to voice any concerns. Karen and Ben will draft
a letter mentioning parking problems and the need of quiet on Sunday
mornings.
Next
meeting date – Monday, July 19, at 4:30 PM
With
no further business, Betsy offered prayer and Ben adjourned the
meeting at 5:45 PM.
Submitted
by Susan Walter, Clerk of the Vestry
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