Vestry Meeting Minutes
St. James’ Episcopal Church
(Preliminary -- to be approved at February Meeting)
Wednesday, January 16, 2008, 4:30 pm
Present: Sr. Warden Don Omundson, Jr. Warden Bob Rennels, Treasurer
Kevin Crosson, Suzanne Tourtelot, David Vanselow, Kay Wayman, the Rev.
Edie Bird, and Clerk Susan Walter.
Don Omundson called the meeting to order at 4:30 pm. The Rev. Edie Bird opened the meeting with prayer.
Approval of December minutes – Bob Rennels moved to accept the December
minutes as written; the motion was seconded and all voted aye.
Approval of Treasurer's Reports – After review of the monthly reports,
Suzanne Tourtelot moved to accept the treasurer's reports; the motion
was seconded and all voted aye.
Old Business:
1. Review of new money-counting procedures – The new
procedures begun last month were reviewed and changed in the following
ways:
A. There will be only one counting each Sunday. This
will take place after the 10 am service. Two unrelated persons, one of
whom will be a vestry member, will count the offering. Money counted
will include offerings from the 8 am and 10 am services plus all money
accumulated since the prior week's counting.
B. The counters will count and record the amount of cash on a
counter form, noting any cash for designated purposes. They will also
stamp checks “for deposit only”, total the checks and note the number
of checks. Both counters will sign the form. The counters will deposit
only the cash in the bank. The checks and counter form should be put in
a bank bag and then into the designated locked place. The office
administrator will retrieve the bank bag, record the offering, and
deposit the checks.
Detailed instructions are attached (click on link).
2. Updated 2008 Budget – In advance of the Annual Meeting to be
held Sunday, January 20, Vestry members reviewed the changes to the
2008 proposed budget and gave their approval. The changes were due to
actual 2007 year to date numbers that are now available.
Edie and Vestry members gave a vote of confidence and thanks to
Kevin and Susan for their hard work in creating these new procedures
and for their work on the budget.
New Business
1. A Letter of Agreement between the Vicar, Wardens,
and Vestry and The Reverend John Dryden Burton was provided for
information and signed by the Vicar and Senior Warden. The Letter
covers such items as a position description and compensation and
expenses.
2. Proposed Bank of Eureka Springs parking lot fundraiser,
Saturday, February 16. The vestry decided to accept this date and
members signed up for various shifts to help park cars.
Next meeting date and time: Wednesday, February 20, at 4:30 pm.
The meeting was adjourned at 5:30 pm.
Submitted by Susan Walter
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