Vestry Retreat at Hillspeak

The Vestry held a retreat at Hillspeak on Saturday, February 13, 2010 beginning at 9:30 AM.  Those present were: Sr. Warden, Karen Pryor; Jr. Warden, Larry Johnson; Vestry  Members Kath Cantele, Al Lacock, Heather Quinney, and Mary Springer; Treasurer Jerry Wayman, Clerk Susan Walter, Priests Ben Helmer, Betsy Porter and John Burton; and outgoing Vestry member Kay Wayman.

Following prayers and readings, Father Ben asked us to consider what areas we are passionate about as a way to help grow the church this coming year. We established four areas of interest and brainstormed in groups about how to: Connect the 8 AM & 10 AM church attendees; Involve more people in church activities; Feed the hungry; and Resume a Bible Study.

A business meeting followed the morning session and lunch.

Regular Business Meeting of the Vestry
Saturday, February 13, 2010 at Hillspeak Retreat

Sr. Warden Karen Pryor called the meeting to order at 1:40 PM

Acceptance of minutes: Three sets of minutes were accepted.
  1. Heather moved to accept the December 2009 minutes. Mary seconded and all voted aye.
  2. Al moved we accept the minutes of the Special Meeting held January 24, Heather seconded and all voted aye.
  3. Kath moved to accept the minutes of the Annual Meeting, Mary seconded and all voted aye.
Treasurer's Reports:
  1. Jerry Wayman and Susan Walter explained the treasurer’s reports including the Cover Letter, Designated Fund account detail, January Detailed Report, January Summary Report, and January Assets & Liabilities Report. The reports were received and all voted aye.
  2. Check signers; Larry Johnson moved and Al Lacock seconded that Jerry Wayman, Heather Quinney, Al Lacock, Larry Johnson, and Karen Pryor be the check signers on the operating account at Cornerstone Bank. All voted aye.
  3. Safe Deposit Box signers – Heather moved and Mary seconded that the safe Deposit Box signers be Karen Pryor, Jerry Wayman, and Susan Walter. All voted aye.
  4. 13th month progress – We received 13 month pledges from 8 so far. This represents an additional $1990 pledged to the operating budget.
Old Business:
  1. Columbarium progress – With a donation of $2500, 5 niches sold, and waiting for money from some 11 more interested members, Mary moved to place an order with Armento for a Columbarium containing 40 niches and a plaque for the garden. All voted aye. Heather moved that the memorial fund be used as the source to pay for the Columbarium with funds being replaced as more niches are purchased. All voted in favor
  2. Stair Chair progress – The stair chair quote is for $3300, not including installation. Since we received a donation so far of $1000, Ben requested authorization to go ahead with this purchase. A motion was made and all voted in favor. Jerry requested time to analyze what the source of the funds should be.
New Business:
Cornerstone Parking Lot Fundraiser for Outreach – the bank offered Saturday, May 1 as our date. Karen mentioned that is the date for the May Festival of the Arts Parade and we should do very well. Heather voted we accept this date. Larry Johnson seconded and all voted aye. The appointment of a chairman was tabled until the next meeting.
FYI – Jr. Warden Larry Johnson has been unable to find someone to clean the church gutters and will do it himself when the weather improves.

Next meeting date and time -  Monday, March 22, at 5:30 PM

There being no further business, Betsy closed with prayer and Karen adjourned the meeting at 2:45 PM.

Submitted by Susan Walter, Clerk of the Vestry