Vestry
Meeting Minutes for December
St. James’ Episcopal Church
(To be approved
at next meeting)
December 19, 2007, 4:45 pm
Present: Senior Warden Don Omundson, Treasurer Kevin Crosson, Jane
Acord, David Vanselow, Kay Wayman, the Rev. Edie Bird, the Rev. John
Burton, the Rev. Betsy Porter, and Clerk Susan Walter.
Call to order - Don Omundson called the meeting to order at 4:45 pm.
Approval of November minutes – David Vanselow moved to accept the
November minutes as written; the motion was seconded and all voted aye.
Approval of Treasurer's Reports – After review of the monthly reports,
David Vanselow moved to accept the treasurer's reports; the motion was
seconded and all voted aye.
Old Business:
1. Organ Update: We received a dated and signed
itemized completion schedule from our organ builder after the last
Vestry meeting. Don reported that phase 1 has been completed on
schedule.
2. Update on Silver Tea – Kay reported that the Silver Tea, held
December 6, was very successful and ECW was able to present a check for
$2930 to Carroll County Habitat for Humanity.
3. Updated 2008 Budget – Kevin went over changes in our
anticipated operating income and expenses for our 2008 budget.
The budget shows a –$12,647 deficit that can be offset, if needed, by
designated priest salary surplus fund and education fund
carryover. This would then leave a -$2,317 deficit. The
vestry voted to accept the changes.
New Business
1. Two outreach fund requests from Laura Shoffner were
considered. The request for $1000 for the Dick Johnston Camp was
deferred until 2008. The request for $100 for EMIN (Episcopal
Mental Illness Network) was approved with Kay making the motion and all
voting aye.
2. Christmas offering: Edie suggested we consider designating
the Christmas offering to Catherine Freeman's pre-school class and also
to a family that needs help. Kevin moved we designate 2/3 of the
offering to the pre-school class and 1/3 to the needy family. The
motion was seconded and all voted aye.
3a: Ushers: David Vanselow volunteered to head up the group of
Ushers. He plans to recruit, train, and develop a list of usher
duties along with the help of Office Administrator, Susan Walter.
3b. Money Counting: New money counting procedures were presented. Copies are attached to the official minutes. Discussion:
Currently, counters are required to fill out a 3-page form. With
the new procedures, counters simply count and record cash and check
totals on a short form, noting any designated cash. After
counting, they will place the money in a safe locked place. The
office administrator will then record the offering and prepare the
deposit. Following diocesan guidelines for better internal
controls, and to allow counters to finish their task quickly, there
will be 2 unrelated people counting the money. One of those
individuals will be a vestry member on a rotating basis.
- Morning counters – includes offering from the 8 am
service, the 10 am service, and any money that arrived after the
previous week's evening offering was counted.
- Evening counters - includes the 5 pm service and possibly, offerings from Peachtree.
David Vanselow moved to approve the new procedure and implement it this Sunday. The motion was seconded and all voted aye.
4. Disposal of old organ console. David, Kevin, and Don agreed to remove the console from the end of the driveway.
5. Candidates for Vestry 2008. Edie suggested the names of
Mary Springer and Billy Pugh as Vestry candidates for 2008. Both
are willing to fill the open positions.
6. There will be a short meeting January 16 at 4:30 pm to cover
anything that needs covering prior to the annual meeting on January 20.
7. Vestry approved the following year-end bonuses for employees and clergy: The
Rev. Edie Bird, $500; Office Administrator Susan Walter, $200; Organist
Carroll Heath, $150, Sexton Sharon Bryant, $50; Child care Celeste
Raphael, $25; The Rev. Betsy Porter, $200; and the Rev. John Burton,
$200.
Next meeting date and time: Wednesday, January 16, at 4:30 pm.
The meeting was adjourned at 6:00 pm.
Submitted by Susan Walter
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