Counting the offering at St. James’
- The offerings to be counted include the 8 am & 10 am
offering and any money that arrived after the previous week’s money was
counted, possibly from Peachtree, the 5 pm service, and the mail.
- One vestry member and one church member must count the
receipts together, and both must sign the counting form in ink,
attesting to the collection totals
Suggestions/instructions:
There may be money to add to the 8 am and 10 am offering: check the
flat metal box. Supplies are kept in the tall metal box.
Counting is an easy procedure. Basically, total the cash, total
the checks, prepare the cash deposit, and deposit that cash. The
checks are put in a bank bag and into the locked drawer.
- Sort cash and checks. Open any envelopes. If cash, put amount on envelope.
- Count cash. Note any cash that is a pledge or designated for a reason. Record on form.
- Use stamp to endorse checks “for deposit only”
- Total the amount of checks. Count the number of checks. Record on form.
- Complete form. Use ink. Record cash and check totals on form. Sign form.
- Prepare cash for deposit at Bank of Eureka Springs.
Use one of the paper deposit envelopes provided by BOES for this
deposit.
- Place signed form, checks, and any envelopes a bank bag.
- Put bank bag though slot in locked drawer.
- Deposit cash at any Bank of Eureka Springs location.
Suggestions and comments for improvement are most welcome
What happens next?
The office administrator retrieves the money bag, fills out a detailed
money counter form, records the offering on spreadsheets showing both
totals and individual giving, and makes the check deposit.
Jan 18, 2008